Autumn 2024 Student Involvement Fair : Student Activities (2024)

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• Fair Details and Features
• Instructions for Participation
• Booth Customization Suggestions
• Post-Fair Success
• Contact Us
• FAQ

Autumn 2024 Student Involvement Fair - August 18from 4-7 p.m. on the Oval and South Oval

Fair Details and Features

The Autumn2024 Student Involvement Fairwill take place on Sunday, August 18from 4-7 p.m. outside on the Oval and South Oval.

TheStudent Involvement Fair will be hosted outside on the Oval and South Oval and will feature over 800+ tablingorganizations, university departments and local non-profits.Organizations will be able to meet students and share information about their organization's purpose,activities and how to get involved. This is a great opportunity for students to connect with potential opportunities for involvement across campus!Students do not need to register to attend.

A list of participating organizations and map of the eventwillbe posted on this pagebefore the event. Students are encouraged to explore multiple areas of the fairto maximize the number of organizations they interact with.

Instructions for Participation for Organization

Student organizations must pre-registerfor the Fair and be in Active or Pending status to beeligible to participate. Organizations can register on the main Student Involvement Fair page and can check their status in the Student Organization Management System.

1. Read theRules & Expectations for participation at the InvolvementFair.The 2024Rules and Expectationswill be posted here and at the top of this page. Make sure you are prepared and are compliant at the fair or you may loose your tabling privileges.
2. Prepare materials and logistics for your table.
   • Utilize the Resource Room for theInvolvement Fair.TheResource Roomhas many supplies to help make a great display! Every active student organization has a $250 line of credit to be used onservices in the Resource Roomwhich includes, flyers, poster printing, buttons, copies, trifold boards, poster boards, and lamination.
   • Plan your table display.In addition to posters, flyers, and buttons that you can get in the Resource Room, discuss if your organization will have other items at your display. This could include a sign your organization has with your logo, a recruitment video you will have playing on a laptop, an interest formto fill out with contact information of people who wantto learn moreabout your organization and join. If you are planning to have any large or specialdisplays at your booth that you have not already told us about, send us an email atSIFair@osu.edu.
3. Determine day-of-roles for officers.
   • Discuss who is bringing what.Make sure you assign people to bring each item to your table so everything you prepared is there. Allow extra time to get larger items to your table.
   • Identify who be present at your table.Make sure you have organization members available to help set-up your table, be present at the table to talk to student during the fair and have people available to help you clean up the table after the fair.
4. Update shareable organization information.Ensure your organization is ready to connect with interested students by updating any external platforms (Student Org Directory listing, social media, websites, etc) and providing ways to connect with your organizationat the fair.
5. Enjoy the Fair!Have fun talking to students at the fair and sharing about how great your organization is! Make sure you collect contactinformation from studentswho express interestso you can give them more information about your organizationand get them involved after the fair.
6. Contact potential members after the fair.Get in touch with interested students! Send them information about upcoming meetings, events, info sessions, and contact information for you all so they can get involved in your wonderful organization!

Booth Customization Suggestions/Expectations

By havingdifferent types of displays and materials atyour booth, your organization will stand out at the fair and get more people to stop by!

• Posters: Catch people's attention with visually appealing posters. Things to include:
  • Your organizationspurpose
  • Pictures of members, events, social outings
  • Highlights of things you have done this past year
• Flyers:Give them information to take home!
  • Your organization's contactinformation
  • Meeting times
  • Upcoming events
  • Pictures to stand out fromother flyers
• Links: You can easily share these links as QR codes to direct people to your pages andcut down on paper waste
  • Emails: organization's, President's, Recruitment Chair's
  • Your organization's website
  • Instagram, Facebook, TikTok

Post-Fair Success

In order to start the school year as strongly as possible, consider the following ideas:

• Consider sending out a fun and engaging invitation to potential members for your next connection with them.
• Establish an operational structure for leadership team meetings, full-group meetings, team-building activities, 1:1s with members, and other efforts for connection.
• Request a Coach to develop an action plan for operations this school year.
• Make sure your organization maintains its active status if you are due for registration this semester.
• Mark your calendarsfor upcoming programs that will help you learn to support the member experience in your organization. Visit the Programming page to learn about what opportunities are upcoming.

We're Here to Help

Questions?

What else do you need? What problems do you need to figure out? Contact:sifair@osu.edu.

During the hours of the fair:

• Look for a member of our team circling the fair. There will be aCheck-In Hub thatwill serve as the main area to seek support from event staff. All event staff will have buttons stating they are “Event Staff” or will be in a neon SIF Volunteer t-shirt to easily identify our team.